The Hidden Cost of How Your Business Actually Works | Process Mining with Dan Grady

Your dashboards show you what's happening. Process mining shows you why — and what to do about it. In this episode, Bobby Brill sits down with Dan Grady to demystify process mining: what it is, how it works within the ServiceNow platform, and why organizations using it are uncovering years of hidden inefficiency they never knew existed.

Dan walks through real customer stories — from a double approval process for printer toner that was costing 2 days per request to a single form-field change that saved 7 years of manual work per month — and explains how process mining moves you from raw data to actionable insight faster than any traditional approach.

Dan Grady has a technology career that spans over 25 years. The last 10 spent at ServiceNow. In his current role as Director of Product Management, he is focused on helping customers identify process improvement opportunities through the use of ServiceNow's Process and Task Mining solution. Outside of the office, he enjoys spending time with his wife and 3 girls, public speaking, bad NY sports teams, a good happy hour deal, and storytelling.

Whether you're new to ServiceNow or a seasoned admin, this episode will change how you think about your workflows.

🔗 Get started with Process Mining: https://www.servicenow.com/community/process-mining-article/servicenow-process-mining-formerly-process-optimization-faq/ta-p/2309083

📄 Learn more about ServiceNow: https://www.servicenow.com/docs/

🎓 ServiceNow Docs YouTube Channel: https://www.youtube.com/channel/UCQjE37R-Y4DTq7kUWPO83Wg

Chapters
0:00 – Introduction & Dan Grady's Background
1:13 – What Is Process Mining? (The X-Ray for Your Business)
2:08 – Why Dashboards Alone Aren't Enough
3:56 – From Raw Data to Actionable Insights
4:59 – The Printer Toner Story: Removing a Step, Saving Two Days
6:01 – The Spaghetti Bowl: Visualizing Your Processes
7:34 – The "47 Years" Moment That Shocks Every Customer
8:43 – Finding Automation Opportunities with Process Mining
10:49 – Best Practices: How to Avoid Getting Overwhelmed
12:35 – Getting Started: First Steps on the Platform
15:11 – Real Customer Use Cases (Approvals, Routing & More)
17:59 – Why You Never Stop Needing Process Mining
20:50 – The Analytics Stack: Operational Reporting → Platform Analytics → Process Mining
22:45 – Closing & Where to Learn More

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