PMP #223: How to balance being ‘reactive’ and ‘proactive’

PMP #223: How to balance being ‘reactive’ and ‘proactive’

Author: Paul Minors August 9, 2021 Duration: 8:15
Last Friday, my colleague, Warwick, and I were doing our weekly review where we go through all the clients we’re working with and we prioritise his workload for the upcoming week. During the conversation, he asked me how to deal with ‘urgent’ requests that he gets via email. These are seemingly important tasks that need to be dealt with pretty quickly and put you into a reactive work mode. If you’re not careful, it’s very easy to react without thinking to these ‘urgent' requests and this takes your time and attention away from your planned, ‘proactive’, work. Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/223 If you enjoyed this episode, I'd love it if you could leave me a review. Intro/Outro Music: "Synthia" by Scott & Brendo --- Send in a voice message: https://anchor.fm/paulminors/message

Paul Minors has built a life where his work fits around his interests, not the other way around. In The Paul Minors Podcast: Productivity, Business & Self-Improvement, he digs into the practical systems and mindset shifts that make that possible. This isn't about abstract theory; it's a direct conversation about the tools and tactics for automating tasks, streamlining business operations, and fundamentally redesigning your time. Paul speaks from his own experience as a virtual consultant, breaking down how he structures his income and manages projects to maintain freedom and control. Each episode feels like a focused workshop, whether he's dissecting a specific productivity app, exploring a business growth principle, or interviewing someone who has mastered their own workflow. You'll find a consistent theme woven through the podcast: that real self-improvement is measured in reclaimed hours and reduced friction, not just positive thinking. It's for anyone who feels their days are slipping away in administrative loops or reactive work, and who believes there must be a more intentional way to build both a living and a life. The discussions are grounded, often technical in the best way, and always aimed at delivering something you can apply immediately to work smarter.
Author: Language: English Episodes: 100

The Paul Minors Podcast: Productivity, Business & Self-Improvement
Podcast Episodes
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Documenting your processes not only helps to improve your efficiency but it’s necessary if you ever plan to scale your business.
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PMP #278: Turning off non-essential systems [not-audio_url] [/not-audio_url]

Duration: 5:03
When you’re busy, overwhelmed or facing an upcoming deadline on a project, you need to know what systems to shut down in your business (or work) so that you can prioritise what’s most important.
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PMP #272: 5 Tips to become a better communicator [not-audio_url] [/not-audio_url]

Duration: 11:47
I strongly believe that better communicators are more likely to get what they want. Whether that’s closing a sale, convincing someone to adopt your idea or sharing advice with someone. With this in mind, here are 5 tips…
PMP #271: What’s your focus for 2023 [not-audio_url] [/not-audio_url]

Duration: 8:00
Where a goal defines a specific outcome you’re trying to achieve. A focus is more general and higher-level. A focus defines the overarching theme or area you’d like to improve on.