PMP #228: How to choose the right tools

PMP #228: How to choose the right tools

Author: Paul Minors September 26, 2021 Duration: 10:05
One of the things I get asked about the most is which tools to use and for what purpose. Whether you’re looking for a task management system, sales CRM, online scheduler or email automation tool, there are loads of products out there and a lot of them overlap in terms of functionality. People ask me about the difference between Asana, and Monday, Pipedrive and Hubspot, Zapier and Integromat. Or they ask whether they even need a sales CRM if a tool like Monday or Asana can be customised to operate like one. The answer isn’t always obvious but here are a few things to consider when evaluating different tools. Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/228 If you enjoyed this episode, I'd love it if you could leave me a review. Intro/Outro Music: "Synthia" by Scott & Brendo --- Send in a voice message: https://anchor.fm/paulminors/message

Paul Minors has built a life where his work fits around his interests, not the other way around. In The Paul Minors Podcast: Productivity, Business & Self-Improvement, he digs into the practical systems and mindset shifts that make that possible. This isn't about abstract theory; it's a direct conversation about the tools and tactics for automating tasks, streamlining business operations, and fundamentally redesigning your time. Paul speaks from his own experience as a virtual consultant, breaking down how he structures his income and manages projects to maintain freedom and control. Each episode feels like a focused workshop, whether he's dissecting a specific productivity app, exploring a business growth principle, or interviewing someone who has mastered their own workflow. You'll find a consistent theme woven through the podcast: that real self-improvement is measured in reclaimed hours and reduced friction, not just positive thinking. It's for anyone who feels their days are slipping away in administrative loops or reactive work, and who believes there must be a more intentional way to build both a living and a life. The discussions are grounded, often technical in the best way, and always aimed at delivering something you can apply immediately to work smarter.
Author: Language: English Episodes: 100

The Paul Minors Podcast: Productivity, Business & Self-Improvement
Podcast Episodes
PMP #270: How I spent my time in 2022 [not-audio_url] [/not-audio_url]

Duration: 17:05
For the last few years (2019, 2020, 2021) I've shared a breakdown of how I spent my time that year. It’s always an interesting exercise and it’s useful for me to analyse how I’m using my time differently year over year.…
PMP #269: Zero-tolerance for inefficiency [not-audio_url] [/not-audio_url]

Duration: 9:21
“We need to have a policy of zero-tolerance for inefficiency. We need to always be improving how we do things and not put up with inefficiency just because we’re busy.”
PMP #268: Productive decision making [not-audio_url] [/not-audio_url]

Duration: 10:10
I put a lot of my productivity down to not overthinking things. Generally, I make quick decisions and move on. Some decisions require more time. But in general, I like making quick decisions so my brain has less to remem…
PMP #267: Internal vs. external productivity [not-audio_url] [/not-audio_url]

Duration: 10:08
As a student of stoic philosophy, I’ve read many times about the importance of focusing on what you can control and how this impacts your happiness and quality of life. The same idea applies to your productivity.
PMP #266: Why do you need that tool? [not-audio_url] [/not-audio_url]

Duration: 10:50
If you’re a business owner looking to adopt a new project management system, or a solo-operator interested in a new screen recording app, it’s important to ask yourself a few key questions before you sign up to a new too…
PMP #264: Good Enough [not-audio_url] [/not-audio_url]

Duration: 6:17
You’ve probably heard the expression “Perfection is the enemy of progress”. Of course, there’s always a balance with everything and I’m not saying this is an excuse to accept low-quality results. But whatever it is you’r…
PMP #262: Focus more by saying “no” [not-audio_url] [/not-audio_url]

Duration: 11:56
“We try to focus and do very few things well. And focussing is hard because focussing doesn’t mean saying ‘yes’ it means saying ‘no’. So we decide not to do a lot of things so we can focus on a handful of things and do t…
PMP #261: Minor Updates: August 2022 [not-audio_url] [/not-audio_url]

Duration: 22:27
In this episode of Minor Updates, I share some of the things I've been focussing on in my business and personal life.